Many businesses unknowingly spend hundreds, sometimes thousands of pounds each year on software subscriptions they don’t actually need. Project management tools, booking systems, file sharing platforms and internal communication apps often overlap with tools already included in Microsoft 365.
By reviewing subscriptions and using Microsoft 365 more effectively, businesses can significantly reduce costs while improving productivity.
The Hidden Cost of Software Subscriptions
Over time, businesses tend to add tools to solve specific problems:
• A booking app for customer appointments
• A task management platform for projects
• A file sharing service for remote teams
The problem? These tools often remain in place even after migrating to Microsoft 365, resulting in duplicated costs and fragmented workflows.
What’s Already Included in Microsoft 365?
Microsoft 365 includes a wide range of business tools that are commonly overlooked:
Microsoft Planner
Planner is ideal for task and project management. Teams can assign tasks, track progress and collaborate without the need for third-party project management software.
Microsoft Bookings
Bookings allows customers or clients to book appointments online, syncing directly with Outlook calendars. This can remove the need for paid booking platforms.
Microsoft Teams
More than just chat and meetings, Teams integrates with Planner, SharePoint and OneDrive, keeping communication and collaboration in one place.
SharePoint & OneDrive
Secure document storage, file sharing and version control, often replacing paid cloud storage or file sharing services.
Power Automate
Automates repetitive tasks such as approvals, notifications and data syncing, reducing manual work and improving efficiency.
The Benefits of Reducing Subscriptions
By consolidating tools into Microsoft 365, businesses benefit from:
Lower monthly and annual software costs
Fewer systems to manage and support
Better security and compliance
Improved staff adoption due to integrated tools
Why Most Businesses Don’t Use These Tools
In many cases, Microsoft 365 is set up purely for email and basic office apps. Without proper guidance or training, valuable tools go unused while businesses continue paying for unnecessary subscriptions elsewhere.
How Revolve IT Helps
At Revolve IT, we help businesses:
Review existing software subscriptions
Identify overlap with Microsoft 365
Configure and optimise Microsoft 365 tools
Train staff to use them effectively
The result is a simpler IT setup, reduced costs and better use of technology your business is already paying for.
